Finding a mean of transport and figuring out the logistics of it is an essential factor when it comes to planning for group trips.
If you are appointed by your manager to manage and look at ways for how your colleagues at the company can be ferried to a convention, there are many factors you have to look into. While you agonise over the factors, an option that may quite possibly resolve your problems will then be to use a mini bus charter company.
What you need to do when looking for a bus chartering company
Regardless of the size of your company, there will likely be a variety of bus chartering companies to choose from, allowing you have more options to narrow down to only those that meet your requirements. Now, as the appointee, you can ensure you do your job right by looking around for and finding the best bus charter services for the your company’s needs.
Next, it is important to get a rough idea of how many members of the company are going to the conference, the date of travel and for what duration you will need the bus. This info will help you pick the best bus size and plan an appropriate schedule with the charter company you plan to hire.
You should begin your search by looking for bus rental services around your area. Check online, ask friends, associates and people who have used such services before and do more research on the companies they recommend to you. This will give you a good starting point for your search for the most suitable company.
By now, you already have some idea on where to start and at least how you have to go about the whole thing. When you have the names of a few good bus companies, make some phone calls to inquire about their services. As you do this be ready with the information you have already gathered about the company trip because you can then avoid asking unnecessary questions. In fact, asking only essential questions and providing the bus chartering company with detailed information about what you need during the conversation may affect the price quote for your trip. This also ensures that you will be able to set up the trip according to how you would want it to be.
Be sure to know your driver well
One other important issue to take note of is the bus driver. Since all the employees’ safety will be in the hands of the driver, you should ascertain his or her competence. In your program or plan, you should include the name of the driver and the driver’s number if possible. Check for details such as their record at the company, when they attained the driver’s license and whether they have undergone a drug test as well as background check before the trip.
If time allows, you should try to speak with the driver in person, as this is someone you will be largely depending on and you should ensure they are a right fit for your group. The company should be able to provide pictures of the bus as well as the maintenance records to prove that the bus you will be using is well maintained and kept in good condition. After all of the above steps, select the most suitable company with the best plan for your trip.